Comprehensive Features
Everything You Need to Run Your School
EdminHub provides a complete suite of tools designed specifically for educational institutions. From student management to comprehensive reporting, we've got you covered.
- Capture Student Details & HistoryRecord core student data including personal details, academic background, and previous school history. Maintain a longitudinal academic profile to support transfers, re-enrolments, and historical reference.
- Parent & Guardian InformationCollect detailed records for primary and secondary guardians, including contact info, relationship type, and emergency contact status. Support for multiple guardians and flexible family structures.
- Upload DocumentsUpload and store critical enrolment documents (birth certificates, prior report cards, transfer letters, etc.) in secure digital format. Associate documents with specific checklist items for streamlined verification and compliance.
- Sequential Review WorkflowRoute enrolment applications through a step-by-step review process (e.g., Admin > Finance). Track status and approvals at each stage with timestamps and responsible personnel logged automatically.
- Dedicated Parent/Guardian Login PortalSecure, dedicated portal where parents and guardians can directly enrol students online. Streamlined interface designed specifically for parent use with step-by-step guidance through the enrollment process.
- Real-Time Enrolment Status TrackingParents can log in anytime to view the current status of their child's enrolment application. Transparent progress tracking shows which stage the application is in and what steps remain.
- Integrated Parent / Guardian NotificationsAutomatic notifications via SMS or email when applications move to new stages or require additional information. Use predefined templates to ensure clarity and consistency in communication.
- Sports Team ManagementOrganize and assign students to sports teams by grade, gender, and discipline. Supports seasonal updates and performance tracking.
- Allergies TrackingCapture allergy information per student. Easily accessible by teachers and administration to ensure student safety.
- Up to 3 Parent/GuardiansRecord contact and relationship details for up to three guardians per student. Supports diverse family structures and communication preferences.
- Comprehensive CurriculumDefine and manage the full academic curriculum per grade and subject. Supports elective and compulsory courses.
- Up to 15 subject assignments including LevelsAssign multiple subjects to each student with level tracking (e.g., Core vs Advanced). Supports differentiated instruction models.
- Concessions for special learning needsAssign accommodations or curriculum adjustments for students with special education needs. Track interventions and review dates.
- Class-level access rightsAssign specific permissions to staff based on class ownership or responsibility. Ensures only relevant personnel can manage or view student data.
- Grade-level access rightsGrant access to all classes within a specific grade level. Ideal for grade heads or curriculum coordinators.
- School-wide access rightsEnable designated staff to access all grades and classes across the school. Typically used by principals or senior administrators.
- View-only or Full access permissionsDifferentiate between users who can view data vs those who can edit or manage records. Improves data integrity and audit readiness.
- Role-based access controlControl visibility and editing rights based on staff roles. Reduces administrative overhead while maintaining security.
- Flexible Grading OptionsConfigure grading scales by percentage or symbols (e.g., A+, B-, etc.) to match school-specific policies.
- Multi-Category Assessment StructureCreate and customize multiple categories per subject and grade level (e.g., Tests, Exams, Assignments, Projects).
- Marker and Checker WorkflowImplement a dual-verification model to ensure every submission is reviewed and confirmed by two independent staff members.
- Comprehensive Activity LoggingMaintain detailed logs showing exactly who performed each action (e.g., grade submissions, corrections, approvals) for full accountability.
- Audit and Compliance ReadyEasily track, review, and export grading activities for audits, parent queries, or academic reviews.
- Subject and Grade-Level CustomizationConfigure different grading rules and weightings per subject and per grade, supporting flexible academic frameworks.
- Real-Time ReportingInstantly access grade summaries, checker statuses, and performance analytics for students, classes, and schools.
- Secure and Role-Based AccessEnsure that only authorized personnel can enter, verify, or view grades, maintaining academic integrity.
- Assign subjects by grade & level to teachersAllocate teaching responsibilities by subject, grade, and ability level. Ensures accurate timetabling and curriculum delivery.
- Positive and Negative conduct timelineTrack student behavior chronologically with a unified timeline. Includes categories for rewards and infractions.
- Multiple severity and category optionsConfigure conduct events by severity and category. Supports quick filtering and reporting on behavioral trends.
- Email functionalityNotify parents or guardians about incidents or commendations. Templates and logs ensure accountability.
- Considers school terms and holidaysAutomatically excludes weekends, public holidays, and school breaks from attendance tracking. Improves accuracy.
- Multiple attendance categoriesMark present, absent, excused, or late with custom reasons. Tailor attendance codes to your institutions policy.
- Mobile friendly interfaceTake attendance on the go with a responsive layout. Ideal for teachers using tablets or smartphones.
- Email functionalitySend absence notifications to parents/guardians with one click. Includes customizable templates.
- Considers school terms and holidaysExclude non-working days and term breaks from staff attendance. Simplifies HR reporting.
- Considers approved leaveAutomatically reflects approved leave types (e.g., medical, personal). Reduces manual adjustments.
- Multiple attendance categoriesRecord full-day, half-day, and remote work statuses. Supports leave balance tracking.
- Mobile friendly interfaceHR or managers can mark attendance on mobile. Enables off-site attendance management.
- Define Subjects by GradeEasily configure subjects available per grade. Supports curriculum changes and yearly updates.
- Define number of classes by GradeSet up class divisions within each grade (e.g., Grade 8A, 8B). Scales for small and large schools alike.
- Assign Register Teachers by grade & classLink specific teachers to classes for attendance and communication purposes. Enables clear responsibility assignments.
- Define School TermsSet academic terms with precise start and end dates. Drives timetables, attendance, and reporting logic.
- Define Public HolidaysMaintain a calendar of holidays to exclude from school operations. Integrates with attendance and term logic.
- Define Athletics TeamsPreconfigure athletic teams for use in the sports and events modules. Facilitates easy enrolment and grouping.
- Define Athletics Cut-off AgeSet age limits for team categories to ensure fair competition. Automatically applies during team assignments.
- Team Summary by GenderGenerate summaries of team compositions by gender. Useful for diversity tracking and reporting.
- Age Categorization with Gender SplitCategorize teams by age and gender groups. Automatically calculated from birthdates.
- Team Distribution by Age & GenderVisualize the balance across teams. Helps with fair allocation and spotting gaps.
- Rebalancing by Age & GenderQuickly redistribute learners to even out team composition. Ensures equity across performance levels.
- Approve new usersReview and activate pending user registrations. Supports access control based on user roles.
- Disable usersTemporarily deactivate users without deleting data. Ideal for staff on leave or transfers.
- Reset credentialsReset usernames or passwords securely. Includes email notification and audit trail.
- Delete usersPermanently remove users with appropriate admin permissions. Protects system integrity and compliance.
- SendGrid Integration configurationSet up SendGrid API keys for outbound email. Enables high deliverability and template support.
- Email ConfigurationControl sender addresses, reply-to settings, and SMTP details. Customize system communication channels.
- Email TemplatesCreate branded email templates for enrolment, conduct alerts, and more. Supports personalization variables.
- Basic Details managementRecord personal and professional details for each staff member. Supports updates with version tracking.
- Qualifications trackingTrack academic and professional qualifications. Upload certificates and expiry dates where applicable.
- Emergency contactsStore emergency contact information for all staff. Essential for safety and compliance procedures.
- Learners by GradeGenerate lists of learners per grade for printing or export. Includes summary stats for enrolment.
- Learners by ClassView learner distribution by class. Includes contact and conduct summary fields.
- Grade by SubjectAnalyze subject enrolment across grades. Useful for resource planning and curriculum load-balancing.
- Parent & Guardian by Grade & ClassQuickly access contact information for guardians grouped by class. Exportable for bulk messaging.
- ConcessionsView all learners with special accommodations. Includes reason, expiry, and linked documentation.
- Archived LearnersAccess records of past learners. Ideal for generating alumni lists or year-end audits.
- Team RebalancingTrack and review athletic team rebalancing efforts. Includes before-and-after summaries.
- Team AssignmentList of all current athletic team assignments. Filterable by age, gender, and event.
- Subject assignments by TeacherAudit teaching load by subject and educator. Supports scheduling and performance analysis.
- Register Teacher by ClassOverview of which teacher is linked to which class. Includes quick access to teacher profiles.
- Learner EnrolmentsTrack enrolment volume by grade and term. Useful for growth analysis and strategic planning.
Student Enrolments
Student Administration
Access Control
Advanced Assessment & Grading Module
Subject Assignments
Learner Conduct
Attendance Register
Staff Attendance Register
Administration Module
Athletics Teams
User Management
System Administration
Staff Administration
