Comprehensive Features
Everything You Need to Run Your School
EdminHub provides a complete suite of tools designed specifically for educational institutions. From student management to comprehensive reporting, we've got you covered.
- Capture Student Details & HistoryRecord core student data including personal details, academic background, and previous school history. Maintain a longitudinal academic profile to support transfers, re-enrolments, and historical reference.
- Parent & Guardian InformationCollect detailed records for primary and secondary guardians, including contact info, relationship type, and emergency contact status. Support for multiple guardians and flexible family structures.
- Upload DocumentsUpload and store critical enrolment documents (birth certificates, prior report cards, transfer letters, etc.) in secure digital format. Associate documents with specific checklist items for streamlined verification and compliance.
- Sequential Review WorkflowRoute enrolment applications through a step-by-step review process (e.g., Admin > Finance). Track status and approvals at each stage with timestamps and responsible personnel logged automatically.
- Integrated Parent / Guardian NotificationsOption to automatically notify parents or guardians via SMS or email when their application moves to a new stage or requires additional information. Use predefined templates to ensure clarity and consistency in communication.
- Sports Team ManagementOrganize and assign students to sports teams by grade, gender, and discipline. Supports seasonal updates and performance tracking.
- Allergies TrackingCapture allergy information per student. Easily accessible by teachers and administration to ensure student safety.
- Up to 3 Parent/GuardiansRecord contact and relationship details for up to three guardians per student. Supports diverse family structures and communication preferences.
- Comprehensive CurriculumDefine and manage the full academic curriculum per grade and subject. Supports elective and compulsory courses.
- Up to 15 subject assignments including LevelsAssign multiple subjects to each student with level tracking (e.g., Core vs Advanced). Supports differentiated instruction models.
- Concessions for special learning needsAssign accommodations or curriculum adjustments for students with special education needs. Track interventions and review dates.
- Class-level access rightsAssign specific permissions to staff based on class ownership or responsibility. Ensures only relevant personnel can manage or view student data.
- Grade-level access rightsGrant access to all classes within a specific grade level. Ideal for grade heads or curriculum coordinators.
- School-wide access rightsEnable designated staff to access all grades and classes across the school. Typically used by principals or senior administrators.
- View-only or Full access permissionsDifferentiate between users who can view data vs those who can edit or manage records. Improves data integrity and audit readiness.
- Role-based access controlControl visibility and editing rights based on staff roles. Reduces administrative overhead while maintaining security.
- Flexible Grading OptionsConfigure grading scales by percentage or symbols (e.g., A+, B-, etc.) to match school-specific policies.
- Multi-Category Assessment StructureCreate and customize multiple categories per subject and grade level (e.g., Tests, Exams, Assignments, Projects).
- Marker and Checker WorkflowImplement a dual-verification model to ensure every submission is reviewed and confirmed by two independent staff members.
- Comprehensive Activity LoggingMaintain detailed logs showing exactly who performed each action (e.g., grade submissions, corrections, approvals) for full accountability.
- Audit and Compliance ReadyEasily track, review, and export grading activities for audits, parent queries, or academic reviews.
- Subject and Grade-Level CustomizationConfigure different grading rules and weightings per subject and per grade, supporting flexible academic frameworks.
- Real-Time ReportingInstantly access grade summaries, checker statuses, and performance analytics for students, classes, and schools.
- Secure and Role-Based AccessEnsure that only authorized personnel can enter, verify, or view grades, maintaining academic integrity.
- Assign subjects by grade & level to teachersAllocate teaching responsibilities by subject, grade, and ability level. Ensures accurate timetabling and curriculum delivery.
- Positive and Negative conduct timelineTrack student behavior chronologically with a unified timeline. Includes categories for rewards and infractions.
- Multiple severity and category optionsConfigure conduct events by severity and category. Supports quick filtering and reporting on behavioral trends.
- Email functionalityNotify parents or guardians about incidents or commendations. Templates and logs ensure accountability.
- Considers school terms and holidaysAutomatically excludes weekends, public holidays, and school breaks from attendance tracking. Improves accuracy.
- Multiple attendance categoriesMark present, absent, excused, or late with custom reasons. Tailor attendance codes to your institutions policy.
- Mobile friendly interfaceTake attendance on the go with a responsive layout. Ideal for teachers using tablets or smartphones.
- Email functionalitySend absence notifications to parents/guardians with one click. Includes customizable templates.
- Considers school terms and holidaysExclude non-working days and term breaks from staff attendance. Simplifies HR reporting.
- Considers approved leaveAutomatically reflects approved leave types (e.g., medical, personal). Reduces manual adjustments.
- Multiple attendance categoriesRecord full-day, half-day, and remote work statuses. Supports leave balance tracking.
- Mobile friendly interfaceHR or managers can mark attendance on mobile. Enables off-site attendance management.
- Define Subjects by GradeEasily configure subjects available per grade. Supports curriculum changes and yearly updates.
- Define number of classes by GradeSet up class divisions within each grade (e.g., Grade 8A, 8B). Scales for small and large schools alike.
- Assign Register Teachers by grade & classLink specific teachers to classes for attendance and communication purposes. Enables clear responsibility assignments.
- Define School TermsSet academic terms with precise start and end dates. Drives timetables, attendance, and reporting logic.
- Define Public HolidaysMaintain a calendar of holidays to exclude from school operations. Integrates with attendance and term logic.
- Define Athletics TeamsPreconfigure athletic teams for use in the sports and events modules. Facilitates easy enrolment and grouping.
- Define Athletics Cut-off AgeSet age limits for team categories to ensure fair competition. Automatically applies during team assignments.
- Team Summary by GenderGenerate summaries of team compositions by gender. Useful for diversity tracking and reporting.
- Age Categorization with Gender SplitCategorize teams by age and gender groups. Automatically calculated from birthdates.
- Team Distribution by Age & GenderVisualize the balance across teams. Helps with fair allocation and spotting gaps.
- Rebalancing by Age & GenderQuickly redistribute learners to even out team composition. Ensures equity across performance levels.
- Approve new usersReview and activate pending user registrations. Supports access control based on user roles.
- Disable usersTemporarily deactivate users without deleting data. Ideal for staff on leave or transfers.
- Reset credentialsReset usernames or passwords securely. Includes email notification and audit trail.
- Delete usersPermanently remove users with appropriate admin permissions. Protects system integrity and compliance.
- SendGrid Integration configurationSet up SendGrid API keys for outbound email. Enables high deliverability and template support.
- Email ConfigurationControl sender addresses, reply-to settings, and SMTP details. Customize system communication channels.
- Email TemplatesCreate branded email templates for enrolment, conduct alerts, and more. Supports personalization variables.
- Basic Details managementRecord personal and professional details for each staff member. Supports updates with version tracking.
- Qualifications trackingTrack academic and professional qualifications. Upload certificates and expiry dates where applicable.
- Emergency contactsStore emergency contact information for all staff. Essential for safety and compliance procedures.
- Learners by GradeGenerate lists of learners per grade for printing or export. Includes summary stats for enrolment.
- Learners by ClassView learner distribution by class. Includes contact and conduct summary fields.
- Grade by SubjectAnalyze subject enrolment across grades. Useful for resource planning and curriculum load-balancing.
- Parent & Guardian by Grade & ClassQuickly access contact information for guardians grouped by class. Exportable for bulk messaging.
- ConcessionsView all learners with special accommodations. Includes reason, expiry, and linked documentation.
- Archived LearnersAccess records of past learners. Ideal for generating alumni lists or year-end audits.
- Team RebalancingTrack and review athletic team rebalancing efforts. Includes before-and-after summaries.
- Team AssignmentList of all current athletic team assignments. Filterable by age, gender, and event.
- Subject assignments by TeacherAudit teaching load by subject and educator. Supports scheduling and performance analysis.
- Register Teacher by ClassOverview of which teacher is linked to which class. Includes quick access to teacher profiles.
- Learner EnrolmentsTrack enrolment volume by grade and term. Useful for growth analysis and strategic planning.
Student Enrolments
Student Administration
Access Control
Advanced Assessment & Grading Module
Subject Assignments
Learner Conduct
Attendance Register
Staff Attendance Register
Administration Module
Athletics Teams
User Management
System Administration
Staff Administration
